DATA PRIVACY & AI

Is AI safe for your data?

Privacy and RODO in the automatic parsing process

TL;DR

  • Professional B2B Systems are different from public chatbots - your data is not used to train our models.
  • We follow safety standards known for banking (SSL/TLS encryption), which is more secure than sending invoices by email.
  • We guarantee full compliance with RODO: Your company remains the Data Controller, and we act only as a processor at your direction.

Implementing artificial intelligence in a company is a topic that evokes twofold emotions. On the one hand, we see tremendous time savings, and on the other - as people responsible for finances or personal data - we have a natural reflex of caution.

The question, "By sending invoices to an external system, am I not exposing the company to data leakage?" is not only legitimate, but necessary. In the media, we often hear about how popular, free AI tools work. However, it is worth knowing thatprofessional B2B class systems (Business-to-Business) are governed by completely different laws. Here the priority is not "learning the model," but the tightness of the process.

So let's explain the technical and legal aspects of security in thedokuparser, separating media myths from facts.

Fact 1: Your data is not used to "teach" artificial intelligence

This is the most common concern, stemming from the mechanics of how popular chatbots work. Many entrepreneurs are afraid that their invoice data will "enter" the AI's knowledge base and be displayed to another user at some point.For business tools, such a situation is unacceptable.

Wdokuparser we follow a policy of strict data isolation. When you upload a document, the algorithm analyzes it for one purpose only: to extract specific information from it (e.g. TIN, amount) and pass it to you. Once the task is completed, the AI does not retain the contents of the document in its long-term "memory."We do not train our models on customer data. What is in your documents remains confidential.

Fact 2: Bank-level encryption

Digital security is not magic, it's math and procedures. What we often don't realize is that sending invoices via regular email (as an unencrypted attachment) carries a higher risk of interception than using a dedicated platform.

Our tool uses standards known from electronic banking:

  • Transmission encryption (SSL/TLS): Documents are sent over a secure, encrypted channel, making the transmission unreadable to outsiders.
  • Data security at rest: Files stored on the servers are also encrypted, and access to them is strictly regulated.

We use an infrastructure of certified data centers that provide physical and digital security at a level that is difficult to achieve with a standard office server.

Fact 3: Full compliance with RODO and control over data

In the context of data protection regulations (RODO/GDPR), the situation is clear. In the relationship with us, itYour company remains the Data Controller. We act as a processor, acting solely on your instructions.

We guarantee full transparency:

  • Data is processed in accordance with European standards.
  • You have full right to "be forgotten" - at any time you can permanently remove your documents from our database.
  • Our procedures are aligned with the requirements of security audits.

There is no room for "asterisks" in the rules and regulations. The rules are simple because we know that long-term relationships are built on trust.

Fact 4: Technology under the supervision of humans (Human in the Loop)

Automation does not mean loss of control. On the contrary, systems such asdokuparser give you better insight into the flow of documents than the traditional paper workflow.

We have implemented a mechanism where the final decision can always be up to a human. The system does the most difficult, tedious work (reads and categorizes the data), but before sending it to the ERP system, you or your employee can verify the correctness of the reading.This way you combine the speed of AI with human reason.

Futuristic digital safe containing an invoice protected by a glowing padlock, illustrating data security, GDPR compliance, and encryption in AI document processing.



Summary

Concern about data security is evidence of business responsibility. But modern document parsing technologies have been designed with just such requirements in mind.They offer a level of security that far exceeds standard file-sharing methods such as e-mail.

Artificial intelligence in a business edition is a safe, precise tool, not an unpredictable gadget. I encourage you to read our Security Policy. If you have technical or legal questions, we will be happy to answer them. You can also test the tool in a secure environment with no obligation.