Invoice issued before the engine cools down.

Imagine a typical Friday at your company. Your driver, Marek, has just parked near Hamburg. The unloading is complete, the goods have been received, the stamp on the CMR has been nailed. Marek breathes a sigh of relief - for him the job is done. He can pull over for a pause.

But for you?For you, the race against time is just beginning.

In theory, the service has been rendered. In practice - your money is just trapped in the cab of the truck, in a folder squeezed somewhere between the thermos and the navigation. By the time that paper gets back to the base, by the time it gets to the accountant's desk, and by the time she manually "pastes" that data into the system, a week will have passed. Sometimes two.

Only then you issue an invoice. And then you wait another 45 or 60 days for the transfer. Sound familiar? It's a scenario that's been killing hundreds of Polish carriers nervously. But in 2026 it doesn't have to look like that at all.

Why is paper your dearest passenger?

Let's agree - in transportation, margins are not made of rubber. The fuel has to be paid immediately ("here and now"), the lease installment too, and the driver won't wait for the payment either. Meanwhile, you credit your customer while waiting for your own money.

That moment when you are physically waiting for the documents to come back is called in the industry"paper gap". It's a black hole. In this hole your interest, your liquidity and your peace of mind disappear.

To make matters worse, manually processing these documents is a minefield:

• Will the driver take a blurry picture? Phone call to the driver and stress.
• Will the accountant make a mistake when transcribing? An error in the weight of the goods means an invoice correction and another delay.
• Lost CMR? Disaster and withheld payment.

In the age of smartphones and AI, do we really have to rely on how fast the letter carrier brings the envelope?

New scenario: From photo to transfer in 30 seconds

Now imagine the same Friday, but in a company that has decided to end "paperwork."

Marek finishes unloading near Hamburg. He takes the crumpled waybill in his hand. He doesn't hide it in his briefcase, however. He pulls out his phone, takes a picture (even a slightly crooked one, since the sun is shining into the lens) and sends it with one click to the company's email or messenger.

And this is where the "magic" happens - although we prefer to call it technology Dokum.

1. The system takes over the photo. It doesn't matter that the CMR is handwritten and the stamp is upside down.
2. Artificial intelligence reads the data. He pulls out the date of unloading, the weight, the number of pallets and the consignee's signature. He does it the way an experienced freight forwarder would do it - guessing from the context what is what.
3. Ready-made for accounting. Before Marek has time to brew coffee in the parking lot, a ready batch of invoices appears in your system in Poland.
4. The accountant does not have to rewrite anything. She only approves. Click. Invoice emailed to customer. 15 minutes after unloading.

Money likes speed (not just on the highway)

What does this change mean in practice? It's not just a matter of "modernity." It is pure mathematics.

If you reduce the invoice time by 7 days (because you don't wait for the driver to return), it's as if you got paid a week earlier. On an annual basis, with a turnover of millions of zlotys,you recover a huge amount of working capital for your company, which was previously frozen in "uninvoiced orders". That's the end of explaining to the bank and nervously checking your account at the end of the month.

Technology that understands "scribbles"

Many transportation business owners are afraid of automation. They say:"Ladies, my drivers write like doctors, no computer can read it".

As recently as five years ago, they would have been right. But today's tools, such as Dokum, they don't work like the old scanner. They work like the human eye.They are learning the nature of writing. They understand that if something resembling "24t" is scrawled in the weight column, they mean 24 tons. It's a technology that has finally grown up with the tough, "dirty" logistics.

Summary: Don't let the money cool down

In transportation, time is of the essence. You fight for every minute on the road, optimize combustion, negotiate rates. So why let your business slow down to the pace of a mail stagecoach on the last straightaway - when invoicing?

Don't let your money lie in the glove compartment of a truck. Automate what's boring and focus on what's profitable.

Want to see how it works on your documents? You don't have to take our word for it. Take the one, most crumpled and blurry CMR you have on your desk today. Put it in the Dokum and see if artificial intelligence can handle it better than tired eyes on a Friday afternoon.